For Pakistani shopkeepers
Bookkeeping for shopkeepers who run the counter, not a desk
Shopkeepers do not want to stop serving customers to open a spreadsheet. Accountio lets you log counter sales and daily expenses through WhatsApp — with proof attached to each entry and exports your CA can review in Excel, Tally, or PDF.
The gap
Sales happen all day. Bookkeeping waits until night.
A practical problem at the counter — not a generic software pitch.
At a busy shop, sales happen continuously. Petty expenses — chai for staff, a delivery tip, a spare part — slip through while you are serving the next customer. Bookkeeping gets postponed because there is no natural moment to sit at a desk.
By closing time, many shopkeepers reconstruct the day from memory, chat threads, and scraps of paper. That habit is understandable — but it is where numbers drift and your CA loses the trail of where a figure came from.
Accountio is built for shopkeepers who work on WhatsApp already. Capture while the transaction is fresh, not after the shutters are down.
At the counter
Log a sale while the customer is still in the shop
WhatsApp capture — fast enough to fit between customers.
Send a short WhatsApp message the moment a sale completes. The homepage comparison table lists logging an entry in under 5 seconds for Accountio — versus manual spreadsheet entry that typically waits until later. That is existing product positioning, not a guaranteed outcome for every shop.
You do not need to learn a POS screen or inventory module. Plain language is enough:
Cash sale
"Sold 3 bags of flour to Ahmed — 4,200 cash"
Expense
"Paid 800 for shop electricity bill from till"
Simple transfer
"Moved 5,000 from cash to bank"
See how bookkeeping on WhatsApp works as a dedicated workflow — voice notes, photos, and multilingual input included. For the Pakistan-wide small-business view, see accounting software for Pakistan.
Cash flow
Cash in, cash out, and daily expenses
Record sales and expenses — not inventory, payroll, or POS.
Tell Accountio when cash comes in from a sale or goes out for an expense. The product handles conversational bookkeeping — sales, expenses, and transfers — not specialized retail accounting, stock counts, or FBR tax filing.
Voice notes work on supported plans. Receipt photos work where OCR is available on your tier. Say it in Urdu or Hinglish if that is how you talk at the counter.
12,400
Counter sales
3,150
Daily expenses
Illustrative example — not live shop data. Accountio is not a POS or inventory system.
Proof
When your CA asks where a number came from
Audit trail as a differentiator — not automatic legal compliance.
Every sale or expense can link back to the message or voice note you sent — so you and your CA can trust the books. Tap a line and see the original source. Your records are saved safely, and any change is logged.
That traceability helps you defend a number in review. It does not mean records are automatically legally compliant or audit-certified — your CA still applies professional judgment. Accountio is a bookkeeping assistant, not a licensed accountant or tax filing service.
End of day
Less reconstruction at night
Regular capture beats rebuilding the day from memory.
When you log sales and expenses as they happen, the evening spreadsheet session shrinks. You are not trying to remember which customer paid cash, which expense came from the till, and which message thread held the real number.
Weekly summaries on Personal and daily summaries on Pro give you a clearer pulse on cash movement — sourced from the same capture habit, not from a separate reporting tool you have to maintain by hand.
Reports
Simple reports for a small shop
Reporting cadence follows your plan — see pricing for limits.
Personal
Weekly summary and reporting
Enough for a single-counter shop that wants a regular weekly view without paying for Pro.
Pro
Daily summary and reporting
Higher transaction limits, voice note parsing, more PDF statements, and a faster reporting rhythm when the shop volume needs it.
Compare plans and limits on the pricing page — amounts are not hardcoded in this page metadata.
CA handoff
Export for your chartered accountant
Excel, Tally, or PDF — export handoff, not migration or sync.
When your CA asks for books, pick a format and export. Excel, Tally, and PDF are supported in the product. Accountio hands off structured records with proof context — it does not import your old Excel ledger, migrate a Tally company, or synchronize live with external accounting software.
For broader context on accounting software for Pakistani small businesses, see our Pakistan-focused overview page. Export specifics live on the Excel & Tally handoff page.
Your phone
Works around the phone you already use
No separate counter terminal required.
The same phone that runs WhatsApp for customers can run your bookkeeping capture. Accountio is available on WhatsApp and works on the phone you already have — not a desktop-first POS or ERP install.
- Phone you already carry
- WhatsApp capture
- Voice notes on Pro
Plans
A free tier for a small shop
Personal to start. Pro when limits and daily reporting matter.
Personal is free forever — WhatsApp chat, 120 transactions per month, weekly reporting, and other limits listed on the pricing page.
Pro adds higher limits, voice note parsing, daily reporting, more PDF statements, and additional OCR scans — with PKR pricing shown for Pakistan.
See PKR plans and full comparison. Accountio is not FBR filing software, inventory management, or a POS.
FAQ
Shopkeeper bookkeeping questions
Grounded answers about capture, proof, plans, and limits.
Can I log sales without stopping at the counter?
Yes. Send a WhatsApp message or voice note while the customer is still in the shop — you do not need to open a spreadsheet or leave the counter. Accountio is built for phone-first capture; the homepage comparison table describes logging an entry in under 5 seconds for Accountio versus manual spreadsheet entry.
Can I record shop expenses through WhatsApp?
Yes. Record expenses the same way you record sales — send a chat message or supported receipt photo when OCR is available on your plan. Examples include fuel, supplies, or petty cash paid from the till.
Can I use voice notes for bookkeeping?
Yes. Say a sale or expense in Urdu, English, Roman Urdu, or Hinglish. Pro includes voice note parsing; on Personal you can still capture transactions through WhatsApp chat.
What happens if I only remember to book transactions at night?
Accountio works best when you capture transactions as they happen — while the customer is at the counter or the expense is fresh. If you batch entries at night, you lose same-day proof and may reconstruct details from memory. Regular capture through the day reduces end-of-night spreadsheet catch-up.
Can my CA use the exported records?
Yes. Export structured books in Excel, Tally, or PDF when your chartered accountant asks. Entries can link back to the original message or voice note you sent. Accountio hands off records for CA review — it does not replace professional accounting judgment.
Is there a free plan for a small shop?
Yes. Personal is free forever. It includes WhatsApp chat, 120 transactions per month, weekly summary and reporting, OCR free for a 7-day trial, single-user access, 50 general queries per month, and 2 PDF statements per month. See the pricing page for current limits and Pro upgrades.
Does Accountio track inventory?
No. Accountio is bookkeeping software for recording sales, expenses, and related transactions — not a POS, inventory management, or ERP system. There is no public product evidence for stock levels, SKU tracking, or retail inventory features.
Does Accountio handle udhaar or credit books?
Accountio's Terms describe managing customer and supplier accounts as part of bookkeeping — but there is no dedicated udhaar or credit-book product feature documented on the marketing site. Do not assume a separate khata/udhaar ledger unless Accountio explicitly ships and documents it. For credit sales, record the transaction in plain language and review how it appears in your books with your CA.
Log the next sale before the next customer
Personal is free for Pakistani shopkeepers. Open the app — no credit card required.