Trust & Privacy Framework

1. Professional Accounting Stewardship

At Accountio, we treat your financial data with the same rigor as a traditional accounting firm. Our platform is designed to convert WhatsApp voice communications into structured financial intelligence through a proprietary "Hybrid AI + Expert Verification" model. This ensures 100% precision for your ledger while maintaining the highest levels of professional confidentiality.

2. Data Collection & Lifecycle

We collect and process the following data points to maintain your digital ledger:

• Voice Data: Temporary audio files (ogg/mp3 format) submitted via WhatsApp.
• Transcripts: Textual representations generated during processing.
• Financial Metadata: Extracted entities including amounts, tax codes, vendors, and dates.

Retention Policy: To minimize your data footprint, all original audio recordings are automatically purged from our secure internal processing systems within 30 days of the corresponding accounting entry being finalized.

3. The "Human-in-the-Loop" Security Benefit

To eliminate the risk of "AI hallucinations" in your financial records, Komyosys employs a human-in-the-loop verification process. Encrypted data fragments may be reviewed by Authorized Komyosys Financial Verification Agents. These agents are subject to strict non-disclosure agreements and background checks. This process is framed not as data access, but as a mandatory stewardship step to guarantee the accuracy of your financial statements.

4. Anti-AI Training Guarantee

Your business intelligence is your competitive advantage. Komyosys guarantees that your voice notes, transcripts, and financial metadata are never used to train public Large Language Models (LLMs) or shared with third-party generative AI platforms for training purposes. All processing occurs within enterprise-grade, isolated environments.

5. Technical Security Standards

We implement multi-layered security protocols to protect your assets:

• In-Transit: All data is secured using TLS 1.3 encryption protocols.
• At-Rest: Databases are encrypted using AES-256 standard encryption.
• Isolation: Client data environments are logically separated to prevent cross-contamination.

6. Contact & Redress

For inquiries regarding your data rights or to request a full data export, please contact our Data Protection Officer: